Your Partner in Patient Satisfaction

Since 2009, employee health plans with a deductible above $2,000 for single coverage has grown from 7% to 22%. Correspondingly, average deductibles have increased 114% between 2008 and 2018 with $735 the average deductible amount in 2008 and $1,573 the average in 2018. Leaders of healthcare practices must consider how much of the financial responsibility for services has shifted to the patient. How can your practice be best set up to collect from the patient?

Customer Care Center of Excellence

At Healthcare Administrative Partners (HAP), patient satisfaction is our highest priority and exceptional results are the norm. We know that positive experience and timely payments go hand-in-hand, and we work to ensure a seamless billing and payment experience for your patients. From registration to triage and consultation, your practice treats your patients with respect. Throughout the billing process, your patients will be given that same high level of respect and care.

Our Customer Care Center of Excellence, operated by trained and well tenured employees in the fields of customer service and patient collections, handles all patient communications promptly and professionally.

  • US-based call center
  • Spanish speaking representatives available
  • First call resolution above industry average
  • Formal review process for all call center employees designed to enhance professional growth and retain the best employees
  • 100% live pick-up
  • Evening and Saturday call center hours
  • Client fact sheets with specific customer information utilized during calls

Process improvement is always a top priority. In the rare occurrence that a patient gives a rating of 3 or lower, a call center representative will place an outbound call to engage the patient for specific feedback on how we can do better!

Our clients and patients will tell you, we work hard to keep patients happy

“Please let [the representative] from the call center know that his email to the patient was excellent and that we appreciate the extra effort he made to give a complete and comprehensive explanation to the patient.”

– Central Pennsylvania hospital-based radiology client

“I would like to congratulate you all on having such a great employee.  People tend to only want to speak to managers to complain, and I think it is important to report when a representative does an amazing job.  [The call center representative] is very professional, kind and understanding.  I am very happy with the service he provided to me today.  I want to thank [the call center representative] for all his help; I am so happy that this call was so much easier than I thought it would be.  Thank you!”

– Patient from a New Jersey radiology client

“You all were spot on perfect yesterday. I was very happy with the service.”

– Patient from a Northern New Jersey pathology client

This patient actually called multiply times to ensure [the call center representative] got credit for the survey results. The patient initially declined the survey, but wanted to tell the call center that the representative did a fantastic job. She called back just to take the survey.

Working together to improve patient billing & payment experience

We work closely with our partner, InstaMed, to ensure a smooth billing and payment process. For more information on the changing landscape of healthcare payments, read InstaMed’s Trends in Healthcare Payments Ninth Annual Report 2018.

Report Highlights:

  • 93% of consumers were surprised by a medical bill in 2018
  • In 2018, 85% of covered workers have a deductible, up from 59% in 2008
  • 80% of patients reported that “convenience factors” would be enough to make them switch providers
  • Payments from a mobile device on the InstaMed Network have increased to 29% of all online payments in 2018 – up 65% since 2015
  • 81% of consumers want an online estimation tool for provider visits
  • Annual family premiums for employer sponsored plans rose 20% to $19,616 in 2018, up from $16,351 in 2013
  • Since 2008, average family premiums increased 55%, over 2x as fast as wages at 26% and over 3x as fast as inflation at 17%
  • 53% of providers do not know patient responsibility at the time of the visit

Watch HAP Call Center Manager Kate Buzard deliver a presentation on patient payment experience at the the 2018 InstaMed User Conference

Click here to access the slides from Kate's presentation

Learn how HAP partnered with InstaMed to improve the patient billing and payment experience and increase collections in this case study.


Subscribe to our blog to stay up to date with our patient experience posts like these:

Using patient education to expedite payments in hospital-based radiology

The Importance of Accepting Electronic Payments at Your Radiology Practice

Credit Card Security Is an Important Issue For Medical Practices

Healthcare Administrative Partners understands how important patient satisfaction is to your practice.

Contact us today to learn more about how we help practices collect more of the revenue they have earned while maintaining patient satisfaction.

Start Maximizing Your Revenue With HAP Today